The Holidays are slowly approaching and the hustle and bustle of the season will soon be in full swing. Being a step ahead of creating a holiday party is the key to ensuring a successful party. The following are essential "to do" tasks that will help any host for a stress free party.
1. Set the Date. Once the date has been set the option of sending invitations or just making a phone call is up to you. If you are having an informal party, a phone call a few weeks in advance is sufficient. On the other hand, for formal parties or events, invitations can be sent out three to four weeks in advance, or even earlier to allow the recipient plenty of notice of the upcoming festivities. If you opt to send invitations, be sure to include an R.S.V.P. with a telephone number. You can make your own invitations or use online sites such as www.vistaprint.com and/or www.shutterfly.com. Also, don't hesitate to call people who do not R.S.V.P; not knowing how how many guests are attending and the calculation quantities for an event is a sure cause of nervousness.
2. The Guest List. Whether you decide to invite colleagues, friends or family members be sure that your space is able to accommodate everyone. In addition, don't forget to about the mix of people so that everyone is able to have a good time.
3. Location. Consider the space where the party will be held. Evaluate every angle and aspect of the space taking into account if guests will be standing, sitting or both. If guests will be standing, the average-size room can generally accommodate 30 people, a three-room expansive about 60. If your party will include a buffet, you must provide seating. Consider renting a place or equipment if your home isn't able handle the party you want. Think outside the box -- a greenhouse or museum gallery could provide an interesting edge to your party.
4. Cocktails or Dinner? Asking yourself what type of party you want to throw can depend on location, budget and time of year. Cocktail parties are the least expensive and most versatile. For a sit-down meal, you must have (or rent) dishes, flatware, glassware, linens, seating, and serving pieces. A buffet is almost as versatile as a cocktail party, and the size and price can be tailored to your budget.
5. Your Budget. Depending on the type of party you are having, you must be within your budget allowance. Once an informal count of guests has been made consider liquor, food, rentals, service, music or entertainment, and flowers or decorations to establish an idea of expense. Think drinks first, as alcohol can be a major expense. Don't feel as though you need to be as well stocked as a restaurant; consider serving a signature drink. If you are having a formal sit down dinner, be inventive with your food choices to limit costs, instead of fillet of beef, have a Mexican fiesta. For cocktail parties, simple appetizers are the way to go.
6. Ambiance. Setting the mood and atmosphere whether an informal or formal party makes an impact on the guests mood and enjoyment. Music can make or break a party but it doesn't have to be complicated at all. For simpler affairs, it is generally there for background support. Hook your iPod up to speakers and create a specific playlist. With the holidays the choice is given; popular songs and melodies are always a background favorite.
7. Putting It All Together. Once you have answers to these questions, the foundation for your party has been made. Each one these points will determine the essential details that are needed to put the party together. The type of party you will be throwing will determine what you need for equipment, the season can inspire the menu, and the budget will factor into the type of entertainment you choose and if you use a caterer. Once all of that has fallen into place, be creative and tailor a party you would want to attend and enjoy!
